HUMAN RESOURCE PLANNING AND DISCIPLINE (HRD) COMMITTEE
Human Resource Planning
- Facilitate the development and implementation of an integrated human resource plan for the County Public Service
- Liaise with the other committees for the purpose of information and consultations
- Develop and regularly update the county HR database
- Advise and coordinate County Human Resource Planning
- Liaise closely with County Secretary who is the Head of County Public Service on HRM issues
- To achieve best practices by Bench marking with the Public Service Commission of Kenya and other commissions and other organizations on Human Resource Management
- Make recommendations to SRC on remunerations, pensions and gratuities for County public service employees.
Disciplinary Control
- Develop a discipline manual and facilitate its implementation
- Investigate and advise the Board on all disciplinary cases
- Follow up on the decisions of the Board on disciplinary matters.
Employees Relations
- Participate in maintaining industrial peace and harmony in the County
- Facilitate negotiations between the County Government and the trade unions for terms and conditions of service for unionisable staff
- Advise the County Government on industrial relations and Labour Laws
- Promote efficiency and productivity in the County Public Service through healthy industrial relations.
- Ensure diversity, inclusiveness and equity at the work place as per article 10 (2) (b) of the Constitution of Kenya 2010
- Advise the County Government on OSHA, WIBA, Labour Relations Act 2007, Employment Act 2007 and Labour Institutions Act 2007
- Develop and submit quarterly reports to the Board on HRD activities
TRAINING AND DEVELOPMENT, MONITORING AND REPORTING (T&D) COMMITTEE
Training and Development
- Advise the County Government on Training and Development
- Advise the Chief Officers on implementation of training and development policy
- Advise the board on approving long term training courses in accordance with service regulations
- Facilitate Training Needs Assessment (TNA) for the County Public Service
- Advise County Government on development and implementation of mentorship, volunteerism and internship programs
- Facilitate Training Needs Assessment (TNA) for the Board and Secretariat
- Determine training levy and facilitate its implementation
- Advise the Board on approving all training for the Board and Secretariat
- Facilitate pre-retirement training programs.
Planning, Monitoring and Reporting
- Coordinate and monitor the implementation of the Boards Strategic plans
- Coordinate and monitor the development and implementation of annual plans
- Coordinate the development of the Boards training budget
- Plan and undertake periodic sensitization to promote in the county public service the Values and Principles referred to in Articles 10 and 232 of the Constitution of Kenya
- Monitor compliance with Values and Principles referred to in Articles 10 and 232
- Submit quarterly training and monitoring reports to the Board.
ESTABLISHMENT, ABOLITION OF OFFICES AND RECRUITMENT (EARs) COMMITTEE
Establishment and Abolition of Offices
- Advice the County Government on establishment and abolition of offices
- Establish and abolish offices as per sec.62 (2) of the CG Act 2012
- Review and approve departmental structures
- Review and approve job descriptions.
Recruitment
- Develop and implement a County recruitment and selection policy
- Review recruitment requests from departments
- Advertise vacancies in high circulation print and electronic media
- Record and file job applications received
- Prepare guiding notes and selection criteria
- Undertake short-listing of the applicants
- Schedule interviews and invitation of candidates
- Prepare interview tool/questions
- Constitute the interview panel and invite panelists
- Undertake/guide the interviews
- Prepare the interview report and final appointment list
- Regularly update the applicant’s database
- Collate and confirm the current staff establishment in all the departments in the County
- Confirm employees to positions upon completion of the probation period and renew employment contracts including casuals.
- Develop and implement Employee Promotion Policy
- Coordinate monitoring and evaluation of the recruitment and selection process
- Develop and submit quarterly reports to the Board on EARS activities
- Evaluate organizational structure of departments and advise on optimal staffing levels
- Advise the County Government on redeployment and re-designations and transfer of services
- Facilitate implementation of exit interviews
COMMITTEE PERFORMANCE, RISK, ICT & COMPLIANCE (PRIC) COMMITTEE
Performance Management
- Advice the County Government on performance contracting
- Review the performance management tools and roll out for implementation
- Facilitate staff to have work plans and performance targets
- Ensure mid and end year performance reviews are carried out across the county
- Report to the Board on all matters relating to performance management.
Risk Management
- Reviewing and analyzing risks as well as analyzing them from aggregated risk register;
- Maintaining the overall risk and resilience framework
- Review and assess the risks identified, evaluated and managed by risk owners which are detailed in the risk assessment report which is prepared by the Internal Auditors on quarterly basis
- Review the risk profiles of the Board including action plan and strategies to address these risks identified
- Review the risk policy and risk appetite of the Board and recommend to the Board for approval and inclusion in the Statement on risk management and internal control;
- Review the threshold for legal case disclosure and recommend to the Board for approval
ICT
- Define the mission and goals of ICT resources to align with the strategic plan;
- Authorize and direct the development of the strategic and operational plans for ICT resources;
- Ensure that ICT resources strategic and operational plan align with the Board directions;
- Review and approve ICT operations to ensure that ICT resources are optimized
- Determine and monitor the Board ICT security policies on an ongoing basis to ensure that they continue to remain relevant and complete.
Compliance
- Ensure all the board operations adhere to the set laws and regulations at any given time
- Review and advise the Board on all the litigations facing the Board
- Advise the Board on the recruitment of the Boards legal team
- Advise the Board on alternative dispute resolutions mechanisms available
- Help the Board in interpreting all the statutes and laws affecting the Board
- Advise the Board on dealing with all the legal correspondence affecting the Board
- Develop and submit quarterly reports to the Board on PRIC activities